Senior Director of Finance

The Position

Are you interested in developing and refining a growing organization’s financial infrastructure and building capacity for financial transparency and collaborative budgeting with program staff?

Reporting to the Executive Director (ED) and working as a member of the leadership team, this position will be responsible for oversight of all accounting and reporting activities. The Senior Director of Finance will manage a team of five to six staff members and lead all day-to-day finance operations including functional responsibility over accounting, accounts payable, accounts receivable, payroll, and grantmaking administration. This position will ensure that the National Harm Reduction Coalition has the systems and procedures in place to support effective program implementation and conduct flawless audits. The Senior Director of Finance will be deeply involved in developing budgets and presentations to the board and staff and will work closely with program staff, to educate them on finance and accounting procedures and demonstrate how the finance function can support program operations.

Organization Description

The National Harm Reduction Coalition is an advocacy and capacity-building organization that promotes the health and dignity of individuals and communities who are affected by drug use and structural violence. As a national organization we advance harm reduction policy and practice through six core programs:

  1. Harm reduction policy and advocacy
  2. Harm reduction resources including in-person and virtual training, self-paced online learning modules, publications, and maps to locate syringe service and naloxone programs
  3. National and regional conferences
  4. Grantmaking
  5. Fiscal sponsorship
  6. Technical assistance on overdose prevention education, hepatitis C prevention and treatment, syringe access expansion, and the US opioid crisis

Our programs center racial equity as guided by our North Star: the National Harm Reduction Coalition creates spaces and dialogue that help heal the harms of racialized drug policies.

Responsibilities

Strategy, Vision, & Leadership:

  • Advise the Executive Director and other key members of the leadership team on financial planning, budgeting, cash flow, investment priorities, financial processes, quality assurance and controls, and policy matters.
  • Serve as the financial management liaison between the board and financial committee; effectively communicate and present critical financial matters at select board of directors and committee meetings.
  • In collaboration with the leadership team, strengthen internal communication with staff at all levels throughout the organization; create and promote a positive and supportive work environment grounded in a culture of learning.
  • Maintain continuous lines of communication, keeping the Executive Director and other relevant parties informed of all critical issues that impact the financial position of the organization.
  • Represent the organization, as necessary, including with financial institutions, funders, and auditors.

Finance:

  • Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.
  • Maintain internal quality assurances and controls for all organizational financial processes including receipt of revenue, costs, and program budgets and actual expenditures.
  • Consistently analyze financial data and prepare financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep senior leadership abreast of the organization’s financial status.
  • Oversee the annual budgeting and planning process; administer and review all financial plans and compare to actual results with a view to identify, explain and correct variances as appropriate.
  • With input from Senior Director of Administration (or their designee), Managing Director of Development and Communications (or their designee), and Managing Director of Programs (or their designee), prepare budgets and budget modifications for funder contracts ensuring they meet funder and organizational requirements. Produce and monitor monthly contract spending reports and staff allocation worksheets with program managers and the leadership team.
  • Oversee all financial, project/program and grants accounts; ensure that expenditures are consistently aligned with rant and program budgets throughout the grant/fund period.
  • Oversight of NHRC’s fiscal sponsorship program.
  • Manage organizational cash flow/accrual forecasting by working in partnership with the management team; continuously collaborate with program directors to assess the financial efficacy of program operations and establish finance an administrative system to support program operations.
  • Lead audit preparation, creating a complete package for the auditors. This requires meeting all requirements of the auditors’ request list, preparing the package in accordance with the auditor’s timeline, and ensuring the accurate presentation of financial statements and footnotes.
  • Ensure proper reporting of finances to IRS, NY, CA and other state and local jurisdictions where NHRC does business.
  • Leverage strengths of the current finance team, develop and facilitate learning opportunities in order to maximize and reach optimal individual and organizational goals.
  • Supervise the Grantmaking team through strategic thought partnership, and visionary leadership.
  • Support the Senior Accountant with the production of invoices, grant vouchers and financial reporting.
  • Manage and track the performance of invested assets in keeping with policies and investment guidelines.

Qualifications

  • 7-10 years of experience in finance and accounting, including experience in a complex non-profit with multiple programs and grants
  • Bachelor’s degree in accounting or equivalent experience, CPA preferred
  • A proactive, hands-on strategic thinker who will own, in partnership with he senior leadership, the responsibility for finance.
  • Solid experience coordinator audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments
  • A track record in grants management as it relates to compliance and reporting of government, corporate and foundation grants is essential
  • Experience transitioning an organization from a cash budget to an accrual budget
  • Commitment to recruiting, mentoring, training, and retaining a diverse team; the foresight and ability to delegate accordingly
  • Keen analytic, organizational and problem-solving skills which allow for strategic data interpretation versus simple reporting
  • Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management
  • Ability and desire to translate complex financial concepts for individuals at all levels including finance and non-finance managers
  • Strong computer skills, must be proficient with Excel and accounting systems (preferably Fund EZ, Guardrails)

Travel

Position requires moderate to heavy travel,  approximately 14 -21 days per year.

Location

Remote

Salary

NHRC offers a competitive salary commensurate with experience in a similar position with the potential for annual performance-based bonus. The salary range for this position is $113,000-$130,000. New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.