Grants and Contracts Manager

The Position

Seeking a Grants and Contract Manager to help manage the financial planning and operations of the organization’s  portfolio of programs and projects. The G&C Manager will join a hardworking team of professionals on  the Finance team who strive to provide timely, reliable, and valuable business  operations support and expertise to the organization. As a member of the team, the G&C Manager will  collaborate with internal and external stakeholders to play an active role in the overall financial success and  operational efficiency. This position will liaise between the Finance and Program departments.

Organization Description

The National Harm Reduction Coalition is an advocacy and capacity-building organization that promotes the health and dignity of individuals and communities who are affected by drug use and structural violence. As a national organization we advance harm reduction policy and practice through six core programs:

  1. harm reduction policy and advocacy
  2. harm reduction resources including in-person and virtual trainings, self-paced online learning modules, publications, and maps to locate syringe service and naloxone programs
  3. national and regional convenings
  4. grantmaking
  5. fiscal sponsorship
  6. technical assistance on overdose prevention education, hepatitis C prevention and treatment, syringe access expansion, and the US opioid crisis

Our programs center racial equity as guided by our North Star: the National Harm Reduction Coalition creates spaces and dialogue that help heal the harms of racialized drug policies.


  • Support program financial management by providing budgetary and planning support to program and project managers.
  • Partner with the internal grantmaking team to support fiscal forecasting or training needs.
  • Use internal business applications in conjunction with Microsoft Excel to proactively provide in-depth analysis to forecast project and program costs, and provide various financial reports, including actual and projected costs.
  • Proactively monitor and prepare routine financial analyses of projects to compare plans with actuals to ensure the data are in alignment with program projections; identify any potential risks, such as to funding or period of performance; and propose reallocation of funds and reclass expenses when necessary.
  • Actively engage with leadership, keeping them abreast of potential concerns, risks, and competing priorities.
  • Assist the Finance team in preparing organization-wide deliverables such as quarterly forecasts, midyear budgets, and annual budgets for review by senior finance and executive leadership for presentation to the board of directors for approval.
  • Respond to financial data calls, both recurring and ad hoc.
  • Proposal budgeting and preparation for non-programmatic or agency shared costs.
  • Support financial proposal development in response to requests for proposals and letters of intent.
  • Work with program managers, project directors, and development leads to identify allowable and non-allowable costs in all grant proposals.
  • Support program directors in preparing financial narratives and use of information from the internal accounting system to report financials in support of contractual reporting.
  • Follow the grant cycle from proposal to closeout, ensuring compliance and financial strategies are executed throughout, including by keeping all contractual aspects of grant files up to date with all pertaining support documentation.
  • Support the development of guidance, policies, and procedures of the Finance Department.
  • Support the development of tools and training for non-finance team members to increase budget and financial knowledge needed to support effective internal grant monitoring.


  • At least two years of relevant experience in the areas of financial and cost analysis, management control, and/or proposal preparation
  • Comfortable balancing competing priorities that often have a tight turnaround
  • Highly skilled in Microsoft Excel
  • Has collaborative spirit
  • Understands how to communicate finance needs to program staff in a digestible way
  • Strong verbal and written communication skills
  • Proven ability as a self-starter with a high level of initiative, critical thinking, and ability to solve problems
  • Communicate effectively with internal and external stakeholders.
  • Active listener with a strong work ethic and positive, can-do attitude



Position requires light travel (less than 7 days per year)




SALARY RANGE: NHRC offers a competitive salary commensurate with experience in a similar position with the potential for an annual performance-based bonus. The salary range for this position is $62,000-$70,000. New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.  


Application Deadline: April 1, 2022