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Senior Accountant/Assistant Controller

ORGANIZATION DESCRIPTION: Harm Reduction Coalition is a national advocacy and capacity-building organization that works to promote the health and dignity of individuals and communities who are affected by drug use. Harm Reduction Coalition’s North Star Statement reads: “Harm Reduction Coalition creates spaces for dialogue and action that help heal the harms caused by racialized drug policies.” With offices in New York and California, we advance harm reduction policy and practice through five core programs: 1) harm reduction policy and advocacy; 2) national training and capacity building initiatives; 3) national and regional conferences; 4) publications and resources, and; 5) technical assistance on overdose prevention education, hepatitis C prevention and treatment, syringe access expansion, and the US opioid crisis.

JOB SUMMARY: Maintain and strengthen financial and administrative policies and procedures to ensure organizational transparency, and ensure financial reporting and control. The Senior Accountant/ Assistant Controller is responsible for periodic closing procedures and ensuring accounting records are reconciled in a timely manner in accordance with GAAP. This position, in collaboration with the DDAF, is responsible for budgeting and timely submission of financial reporting and vouchering in compliance with funder contract requirements and organization standards. The Senior Accountant/ Assistant Controller maintains an up to date understanding of contract administrative requirements and regulations required for agreements with funders.

KEY RESPONSIBILITIES

  • Ensure all tasks for monthly, quarterly and year-end close are completed accurately and in a timely manner. Ensure accounting records are reconciled and complete, including preparing necessary journal entries (e.g. payroll, allocations, fixed assets and prepaids).
  • Produce and analyze financial reports and schedules and prepare explanatory notes as necessary, including but not limited to:
  • Statement of Activities (Income Statement)
  • Statement of Financial Position (Balance Sheet)
  • Cash Flow Statement
  • Budget v. Actual Variance Report
  • Contract spending reports
  • 990 schedules
  • Monitor contract expenditures to ensure compliance with contract guidelines. Produce invoices, grant vouchers and funder financial reporting. Coordinate with the Development, Conference, and Capacity Building departments to ensure payments are processed and reconciled appropriately.
  • Assist the DDAF with the preparation of the annual budget and projections/forecasts where applicable. Develop budgets and budget modifications for funder contracts ensuring they meet funder and organizational requirements. Produce and monitor monthly contract spending reports and staff allocation worksheets with program managers and the Executive team.
  • Assist in the preparation of Board packages for the Finance Committee and Board meetings.
  • Lead audit preparation, creating a complete package for the auditors. This requires meeting all requirements of the auditors’ request list, preparing the package in accordance with auditor’s timeline, and preparing financial statements and footnotes.
  • Ensure compliance with any tax and benefit-related regulations and resolve tax/benefit-related issues (e.g. 1099, work comp audit, Form 5500, etc.).
  • Responsible for the maintenance of all funder-managed contract management systems and for responding to all funder compliance requests. Ensure all financial and administrative documentation and requirements are properly filed and all contract information is accurate, current, and available to the necessary stakeholders.
  • Assist with the implementation and development of accounting policies and procedures in accordance with relevant regulations and standards. Recognize and communicate to DDAF internal control weaknesses/opportunities and/or where policies and procedures need to be modified. Follow through to successful solution.

QUALIFICATIONS

People who currently use or have a history of substance use, sex workers, people of color, women, members of the LGBTQIA+ communities, and people living with HIV/AIDS and/or hepatitis C, or people who have experienced housing insecurity are strongly encouraged to apply.

  • Bachelor’s degree in accounting or equivalent experience, CPA preferred
  • 3-5 years of experience in a senior level accounting position
  • Extremely organized and detail-oriented, with the ability and willingness to be hands-on and solve problems as they arise.
  • A self-motivated team-player with strong common sense and solid interpersonal and communication skills.
  • Strong computer skills, must be proficient with Excel and accounting systems (ideally Fund EZ)

Salary Range: $60,000 – $80,000 annual (commensurate with experience)

Supervises: one full-time staff member

Status: Full-time, exempt

Travel: Position requires minimal travel (less than seven days per year).

To apply, please e-mail a cover letter, resume and salary requirements to resumes@harmreduction.org. Subject line should read: “Senior Accountant/ Assistant Controller position – last name”.  The attachments should adhere to the following naming convention: “Lastname, Firstname_Cover Letter.” Only qualified applicants will be contacted for an interview. No phone calls or visits please.

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