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Finance Associate

Harm Reduction Coalition is a national advocacy and capacity-building organization that promotes the health and dignity of individuals and communities impacted by drug use. Our efforts advance harm reduction policies, practices and programs that address the adverse effects of drug use including overdose, HIV, hepatitis C, addiction and incarceration.

Job Title: Finance Associate
Reports to: Director of Finance
Location: New York, NY
FLSA Status: Exempt

Duties and Responsibilities:

Accounts Payable: including; vendor maintenance; processing invoices, payment requests, and expense reports; allocating expenses to the proper GL accounts and cost centers; following up with vendors and resolving discrepancies in a timely manner.

Accounts Receivable: including; production of invoices and grant vouchers; processing payments; producing statement of accounts; collections on overdue accounts, if necessary; account reconciliation; and coordination with the Development and Conference departments to ensure payments are processed and reconciled appropriately.

Banking, Petty Cash and Metrocards: Generate bank deposits and create associated bank entries. Acquire, issue and reconcile petty cash and metrocards. Perform monthly Bank reconciliations on all accounts.

Payroll: Process bi-monthly payroll, including deductions for benefits. Enter and allocate payroll journal entries and associated fringe.

Credit Card Management: including, communicating with staff to obtain proper supporting documentation, reconciling all credit card expenses and allocating expenses appropriately.

GL Maintenance and Monthly Close: Perform month-end closing process, including review of accrued and prepaid expenses

Grant Management and Monthly Reporting: Enter budgets and budget modifications into FundEZ, generate monthly contract spending reports for program manager review, and produce necessary grant close-out documents.

Audits and Site Visits: With guidance from the Director of Finance (“DOF”), prepare and gather all necessary materials for audits and site visits, and ensure accuracy of documentation.

Administrative Functions: Perform necessary functions to support the Finance team, including but not limited to, filing, scanning and records retention.

Assist with additional projects as determined by the DOF.

Qualifications and Requirements:

  • Bachelor’s degree in accounting or equivalent experience
  • 3-5 years of experience in accounting or as a bookkeeper
  • A self-motivated team-player with strong common sense and solid interpersonal and communication skills.
  • Extremely organized and detail-oriented, with the ability and willingness to be hands-on and solve problems as they arise.
  • Strong computer skills, must be proficient with Excel and accounting systems (ideally Fund EZ)

Harm Reduction Coalition offers a generous benefit package and vacation allowance, including telecommuting opportunities. For FLSA purposes, this position is Exempt. All applicants must be able to perform essential job functions, with or without accommodation.

Harm Reduction Coalition is an equal opportunity employer. People with a history of drug use, people of color, women, and people living with HIV/AIDS and HCV are encouraged to apply.

To apply, please e-mail a cover letter and resume to resumes@harmreduction.org. Subject line should read: “Finance Associate position – last name”.  The attachments should adhere to the following naming convention: “Lastname, Firstname_Cover Letter”. Only qualified applicants will be contacted for an interview. No phone calls or visits please.

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